Schedule: Monday-Friday, 9am-2pm
Job description:
Non-Profit, adoption agency seeking a Part-Time (25hr/week) Administrative Assistant to fill our NJ/CT supporting role working out of our Cherry Hill, NJ Office. Possible Hybrid (1 day/week) opportunity after 6 months. Duties include office administration responsibilities, including answering phones, E-filing, database entry, preparing agency packets, etc. to more detailed tasks such as submitting monthly and weekly reports (office statistics and financials), assisting social workers in managing client caseloads, managing agency documents and client records, speaking with prospective clients interested in adoption, etc. Act as the liaison to attorneys, the Surrogates Office and Family Court for Adoption Complaint Investigations, stepparent adoptions, and adoption finalizations.
The right candidate is an independent, quick-learner who can think on their feet and someone who is flexible and adapts well to frequent changes and requirements as well as the agency policies and procedures are updated often. Seeking a motivated self-starter able to juggle several projects at once. Customer service skills are a must, as this role is more often than not the first impression of the agency. Empathy and patience are imperative, as this line of social services deals with tough emotional situations. Candidate must be comfortable handling confidential information (including following HIPPA regulations). Adoptions From The Heart, performs a large portion of its tasks electronically, through office computers and internet programs.
Requirements:
- Proficient in computer use, Office 365 (Teams, Outlook, Word, Excel & SharePoint) are required.
- Min. 1 year experience in a similar office support role.
- Experience with multi-line phone systems, data entry.
- Proficient in Microsoft Office Suite, Sharepoint and Adobe Acrobat.
Only candidates who provide a cover letter, resume, and salary requirements will be considered.
We are an equal-opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Join our team of social workers, marketing and support staff to help make a difference in the lives of men, women and children in the community.
Job Type: Part-time.
Work Location: In person.
Experience:
- Multi-line phone systems: 1 year (Preferred).
- Data entry: 1 year (Preferred).
- SharePoint: 1 year (Preferred).
- Microsoft Excel: 1 year (Preferred).
- Front desk: 1 year (Preferred).